Set-up e-invoicing

Electronic invoicing (or e-invoicing) involves transferring invoice data between a supplier and buyer in a structured format. It contains the same information as a traditional invoice such as the supplier company, invoice number, tax ID, payment terms, and more but in a digital format. This enables businesses to automate invoice processing.

In Denmark, since 2005, suppliers must send e-invoices to public institutions and authorities. Proper offers the service of sending e-invoices in the NemHandel and the PEPPOL network. This a service free of charge for all Proper’s customers. All you need to do is follow the steps below:

1. Add the European Article Number (EAN) to the contact information of the company. This number is a 13-digit number that uniquely identifies the company for e-invoicing. Sometimes this number is also referred to as Global Location Number (GLN). 

   
   
   
   

2. Once you have saved the EAN, you can enable e-invoicing in the billing settings. 

   2.1 Navigate to the Rent page and click on the Actions button on the top right.
   
   

   2.2 Click on Update billing settings.
   
   

   
   
   

   2.3 In the modal you can enable e-invoicing by ticking the checkbox.
   
   
   
   

   2.4 Optionally, you can add a buyer’s reference and/or set-up an order reference. The buyer’s reference is typically the person processing the bill or the lease contact. Sometimes you will also be given an order number, which you can fill in the order reference field. If unsure about what reference to use, we recommend you to contact the tenant.
   
   If you wish to have the lease address on the invoice, this is also where you can specify the address the invoice is referring to.
   
   

3. In order to make E-invoicing work for everyone, you also have the possibility to edit the issue date of a bill. In the billing settings, you can set the date the bill will be send according to your customer’s needs. For example some public institutions requite an issue date of 60 days before the due date in order to process a bill. Please also note that Betalingsservice will only work if the issue date is set to more than 7 days before the due date.
   
   

4. After you input all relevant information just click Save.

Once set-up, Proper will automatically send an e-invoice whenever a bill is created.

If you want to remove e-invoicing, you can simply untick the e-invoicing checkbox again.